Privacy Policy
Mineral Payroll – Website Privacy Policy
Effective date: 01 January 2024
Company: Mineral Payroll (“we”, “us”, “our”)
Website: https://www.mineralpayroll.com
Contact: [privacy@mineralpayroll.com
20 Wenlock RoadLondonN1 7GUEngland
1) Overview
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website (the “Site”), contact us, or use our services. If you are a client or employee who uses our payroll services platform, additional terms may apply—please see the platform privacy notice provided in your client agreement.
2) Information We Collect
Information you provide: name, business email, phone number, company, job title, message content, support requests, and preferences (e.g., newsletter opt-ins).
Automatic data: IP address, device and browser type, pages viewed, referring/exit pages, timestamps, and general location (city/region) via cookies and similar technologies.
Recruitment data (if you apply): CV/resume details, work history, and eligibility to work information.
Third-party sources: lead enrichment or analytics providers where permitted by law.
3) Cookies & Similar Technologies
We use cookies and pixels to operate the Site, remember preferences, analyze traffic, and measure campaigns.
Necessary cookies – required for core functionality.
Analytics cookies – help us understand site usage.
Advertising cookies – measure and improve marketing (if used).
You can manage cookies via our cookie banner or your browser settings.
4) How We Use Personal Information
We process personal information to:
Provide, maintain, and improve the Site and our services.
Respond to enquiries, schedule demos, and provide support.
Send service communications and (with your consent or where permitted) marketing.
Analyze usage and performance, prevent fraud, and ensure security.
Comply with legal obligations and enforce our terms.
5) Legal Bases (UK/EU)
Where UK/EU law applies, we rely on:
Contract (to provide requested services or information),
Legitimate interests (e.g., website analytics, improving services, B2B marketing with opt-out),
Consent (e.g., non-essential cookies, newsletters), and
Legal obligation (e.g., record-keeping).
6) Sharing Your Information
We do not sell personal information. We may share with:
Service providers/processors (hosting, CRM, analytics, email, security) under contract.
Professional advisers (legal, accounting, insurance).
Authorities where required by law.
Business transfers in connection with a merger, acquisition, or sale of assets.
7) International Transfers
If your information is transferred outside the UK/EU, we use appropriate safeguards such as the UK International Data Transfer Agreement, EU Standard Contractual Clauses, and/or adequacy decisions, plus supplementary measures as needed.
8) Data Retention
We keep personal information only as long as necessary for the purposes described above, including to meet legal, accounting, or reporting requirements. Typical retention:
Enquiry records: up to 24 months after last interaction.
Marketing preferences: until you opt out.
Recruitment records: 6–12 months (unless hired or law requires longer).
We may anonymize data for statistics and retain anonymized data indefinitely.
9) Your Rights
Depending on your location, you may have rights to:
Access, correct, or delete your personal information,
Object to or restrict processing,
Data portability, and
Withdraw consent at any time (does not affect prior processing).
To exercise rights, contact [privacy@mineralpayroll.com
]. You may also lodge a complaint with your local data protection authority (e.g., the UK ICO at ico.org.uk).
California residents: You may have the right to know, delete, correct, and opt-out of “sharing” for cross-context behavioral advertising. We do not “sell” personal information as defined by the CCPA. Use the “Do Not Sell or Share My Personal Information” link (if applicable) or email us.
10) Marketing Preferences
You can opt out of marketing emails anytime using the unsubscribe link or by contacting us. We’ll still send essential service communications.
11) Security
We use administrative, technical, and physical safeguards appropriate to the nature of the data (e.g., encryption in transit, access controls, logging). However, no system is completely secure.
12) Third-Party Links
Our Site may contain links to third-party sites. We are not responsible for their privacy practices. Review their policies before providing personal information.
13) Children’s Privacy
Our Site is not intended for children under 16, and we do not knowingly collect their data.
14) Changes to This Policy
We may update this Policy periodically. The “Effective date” above shows when it was last revised. Significant changes will be communicated on the Site and, where appropriate, by email.
15) How to Contact Us
Mineral Payroll
20 Wenlock RoadLondonN1 7GUEngland
Email: privacy@mineralpayroll.com
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